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Job Opportunity: Receptionist

Offre d'emploi - Réceptionniste

Job Description:

Ernest Group is seeking a dynamic and professional receptionist to join our team. The ideal candidate will be the first person our visitors encounter and the friendly voice that answers our calls. As a receptionist, you will play an essential role in ensuring a warm and professional welcome to everyone entering our premises.

Responsibilities:

  • Call Management:
    • Respond professionally to incoming calls and route them to the appropriate individuals.
    • Manage the reception voicemail and ensure effective follow-up on messages.
  • Visitor Reception:
    • Greet visitors with courtesy and professionalism.
    • Ensure visitors are directed to the right individuals or departments.
  • Mail Handling:
    • Receive, open, stamp, and distribute mail promptly.
    • Process internal mail service shipments.
  • Order Maintenance:
    • Ensure that the reception, meeting rooms, stationery, and kitchen counters are always orderly.
  • Administrative Support:
    • Provide administrative support to the accounting team, including filing and scanning accounting documents.
    • Create and manage necessary files.
  • Collaboration with Administrative Team:
    • Work closely with the administrative team to ensure smooth communication and effective coordination.
  • Equipment Maintenance:
    • Maintain the photocopier, replenishing paper and toner as needed.
    • Ensure the proper functioning of the postage machine.
  • Inventory Management:
    • Keep the stationery inventory up-to-date and make note of necessary supplies.
  • Related Tasks:
    • Perform any other related task assigned by the management.

Qualifications:

  • Previous experience as a receptionist or in a similar administrative role.
  • Excellent verbal and written communication skills.
  • Proficiency in office software (Word, Excel, Outlook).
  • Ability to handle multiple tasks simultaneously.
  • Professional attitude and exceptional customer service.
  • Proficiency in the French language and intermediate English.

If you are ready to join our dynamic team and meet the criteria outlined above, please submit your application with your CV to: Patrick Lamoureux (emplois@ernest.ca)

We look forward to receiving your application!